AGM 2017 Minutes

MINUTES OF THE ANNUAL GENERAL MEETING 

HELD ON THURSDAY 18 MAY 2017

at

 JOHN’S CHURCH HALL, MACAULAY ROAD, BROADSTONE

 The Meeting commenced at 7.30pm with some 45 members and friends present.  The Chairman, Vikki Slade, welcomed all those present including Dame Annette Brooke (Stepping Stones), Cllr Mike Brooke, David Darling (Canford Heath N W) and Canon Rev Nigel Lloyd.

She introduced Sergeant Jamie Offer and PCSO Dan Cammell (our new PCSO for Broadstone and Merley), and also our guests from other Watches.

  1. Apologies were received from Chris Walton (Vice Chair BNW), Insp.Andy Edwards, and Sgt Jamie Heath (Broadstone SNT), Martyn Underhill (Dorset Police and Crime Commissioner), Cllr. Lindsay Wilson (Mayor of Poole), Scott Symes (Broadstone Chamber of Trade), Carole Spedding (Chair – Merley Home Watch), John Shave (Chair –Dorset Watches) Pat Halliday (Chair Assoc. Poole Watches), Karen Foreman (Broadstone Link), Roy Godfrey (past Chair BNW), and Alan Beales (BNW Committee).

 

  1. Minutes of 2016 AGM

Everyone had access to a copy of the Minutes of the last AGM on 26th May 2016. The Chairman asked that they be accepted as a true record, and this was agreed by all members and signed by the Chairman.

  1. Matters Arising There were none.

 

  1. Chair’s Report (Vikki Slade)

Thank you to all the coordinators and contacts, and also a big thank you to Allen and Stella Lewis, who bundle and distribute the newsletters. Thank you to the Committee for all their hard work over the last year. I want to pay tribute to Alan Beales who is retiring from the Committee, and to Jeff Davies who was our Membership and Development Officer for 10 years, and for the last year was a self-styled “member without portfolio”.

I must also pay tribute to Frank Woods, a founder member and former Chairman of BNW – we owe him a great deal. Frank left Broadstone earlier last year and went into a Nursing Home in Dorchester where he sadly died in June 2016.

Last year has seen a heavy concentration of “rogue traders” and cyber-crime. Physical crime continues to be low in our community, and criminals are becoming more sophisticated using telephone, e-mail and postal scams, as well as door-to-door deceptions. We have had an increase in burglaries, especially high-value items such as bikes and tools. We have therefore been funding bike-marking in the community which will continue this Summer and will continue to raise awareness of new forms of crime.

The Watch continues to support measures to protect the vulnerable, and build a sense of community cohesion, and therefore we have amended and expanded our Constitution.

We continue to have great support from our Police Team who work closely with us on the neighbourhood police panel, and we are looking at schemes for which they may want support in the next year.

Over the next few months we hope to complete our audit of Neighbourhood Watch road signs, some of which have disappeared during the street light replacement.

BNW is one of the most successful watches in Dorset, and one of the key factors is the way we engage. Although we have improved our website and are now exploring social media, over 90% of 3,400 members continue to take the paper newsletter. This encourages personal contact and a feeling of neighbourliness, giving a great excuse for neighbours to talk to each other, and giving the confidence to intervene if a stranger is seen in a garden or on a drive, when the resident is not at home.

Thank you to you all for being members.

  1. Treasurer’s report (Richard Hudson)

Broadstone Neighbourhood Watch’s accounts for the year ended 31st March 2017 had been posted on its website and hard copies were available in the church hall at the meeting.

Subscriptions received  

The Watch had received subscriptions from members totalling £3,577 in the year ended 31st March 2017. This was broadly the same as subscription receipts in previous years.

It said a lot about the strong community spirit in Broadstone that a high proportion of local households were willing to pay the subscription of £1 (or more) to the Watch each year, thereby providing the stable annual income that it needed to achieve its aims.

Donations made

Total donations made by the Watch were £2,122 in year ended 31st March 2017. These comprised £50 for Royal British Legion; £100 for Dorset and Somerset Air Ambulance; £997 to repair the swimming pool hoist at the Junction Leisure Centre; £500 to Stepping Stones (dementia care); and £380 to Broadstone Middle School and £95 to Broadstone First School for bus transport to Safe Wise in Bournemouth.  The Treasurer made particular mention of the repairs to the swimming pool hoist at the Leisure Centre for which the Watch had paid, as a result of which disabled people were once again able to use the pool. Initiatives like this were central to the Watch’s aim of bringing residents together to help one another and build a strong Broadstone community.

Administrative expenses

The total for administrative expenses was £1,650. Printing the monthly newsletter was by far the biggest cost, at £1,281. Meeting costs and sundry expenses made up other admin expenses.

Deficit for the year

Total income for the year (including interest received of £25) was £3,602. Donations made by the Watch and administrative expenses came to a total of £3,772, resulting in a deficit for the year of £170. The Treasurer said the deficit should be seen as a good outcome, reflecting the Watch’s success in finding worthwhile local initiatives to support.

General fund

The Watch was in strong financial position, with a general fund of £9,573 at 31st March 2017. The Committee were responsible for safeguarding the Watch’s funds and accounting for these properly. Committee members were also determined to continue to take a proactive approach to making donations in support of community initiatives, provided these were consistent with the Watch’s aims. Suggestions from Watch members for the consideration of the Committee concerning possible donations would be very welcome.

 Approval of the accounts

There were no questions on the accounts. A motion for the approval of the Watch’s accounts for the year ended 31st March 2017 (moved by Chris Burt and seconded by Jeff Davies) was carried unanimously on a show of hands.

  1. Membership and Development Officer’s report    (Russell Perry)

Russell thanked Jeff Davies, his predecessor, for his great contribution to the Watch over many years.  The Watch has a presence in over 96% of eligible roads.

We currently have 3,271 members, with the potential of 1,149 more. Jeff has already said that he will help with a recruitment drive, which we shall undertake after the General Election.  Any volunteers who might like to help would be much appreciated.  Please contact Russell; his details are in the Newsletter.

  1. Editor’s report (Colin Merrett)

Colin told the meeting that he’d taken over as Editor last Autumn and was very grateful to everyone for their forbearance while he learns what is involved.  He thanked all the contributors, particularly regular writers Vikki Slade, PCSO Dan Cammell and Elaine Frew, and also Chris Walton and Chris Burt for interpreting, analysing and checking the Broadstone crime figures from the Police Crime Stats source. He also thanked the members of the Committee for their proof-reading, John Hewer for converting each newsletter into Large Print and email versions, and for organising the Printing. We are aware that some members occasionally don’t receive their newsletters in time to attend some of the events mentioned.  We are doing our best to rectify this by giving as much prior notice of these events as we can in order to give you as much time as possible to put them in your diaries.

  1. E-mail Membership and Special Newsletters report (John Hewer)

John explained that this year we have seen the e-mail Newsletter upgrade with only very minor changes to the format. He thanked Tim who continued to stay on as a consultant, his expertise is greatly valued. John thanked the team who contribute to and compile the paper newsletter for all their hard work. Thank you to Darren and Kevin, the team who do the printing.

  1. Constitution

Members present had access to the revised version of the Constitution.

This included the following changes to the clauses.

  1. “Title” to be changed to “Status” of the Watch, and additional wording states that we are an unincorporated membership organisation.
  2. Aims of the Watch – is broadened to include care of the elderly and vulnerable, not purely prevention of crime.
  3. “Donations” has been changed to “Subscriptions” paid annually.
  4. Committee officers have been increased from 6 to 7 to include the Editor. Wording has been added to require notice of 30 days before the AGM of anyone wishing to stand for election to the Committee.
  5. “Honoraria “now changed to “Expenses” which can be claimed by the committee if requested and approved.

Another change to be included is in Clause 7 – the “Home Beat Officer” should be a “member of the local Police team”.

A vote was taken to accept the new Constitution, and more than the required 2/3 of the meeting agreed, and there were no objections.

After some questions, it was pointed out that the full Constitution is available on BNW website, and the Committee Minutes are for internal use.

  1. Election of Officers and Committee members for the year 2017 / 2018

Richard Hudson (Treasurer) took the chair for the election of Vikki Slade as our Chairman, and members gave overwhelming agreement.  Jeff Davies and Alan Beales were retiring from the Committee at this AGM.  Vikki then stated that all the other Committee members had agreed to stand for another year, and that Allan Jeans had also agreed to join. Members all agreed to this.

  1. Members of the Police Team

PCSO Dan Cammell – has joined the Broadstone and Merley team, and occasionally goes to Corfe Mullen too. He reported that the Bike Marking event was very successful and 42 bikes were marked. This helps to prevent crime.  There have been incidents of ASB on local heathland, around Corfe Hills, Upton and Canford Heaths. Also reports of motor bikes on the heath, which are usually stolen and have been found as burnt wrecks.  ASB in Broadstone includes incidents in Pocket Park with class C drugs, arson, and noisy nuisance also in the underpass. There have been no more incidents since patrols started. Members were asked to keep an eye on vulnerable neighbours to prevent them from becoming victims of fraud. Police use social media to communicate and give crime prevention advice. Members of the public also tell the police of what is happening in their community using social media.

Sgt. James Offer is our deputy Neighbourhood Inspector.  Poole policing’s primary focus is about safe-guarding property and ensuring people are safe. Neighbourhood Watch is an essential factor in helping look after neighbours. One member praised the use of social media to get information around the community.

  1. Stepping Stones (Dame Annette Brooke)

Stepping Stones is supported by Broadstone Churches and BNW. There are various monthly events as advertised in BNW Newsletter.

Annette decided to launch the Stepping Stones Identity bracelets at this AGM.

Broadstone is to run a “Pilot Scheme” with some bracelets. Each one is inscribed with Poole Lifeline’s telephone number and also an individual PIN which will identify the wearer to Lifeline. Only Lifeline will hold all details of each patient and their cares or contacts.

Lifeline also run a “Fall Service” with people on call, who will attend the fallen patient using a special chair to lift them off the floor.

  1. Speaker – Sgt John Hennessy – Dorset Marine Police

Dorset Marine Police cover the whole of Dorset – the coast, harbour and inland waterways.

They help with other Police work if required and may be called by other forces to help with events such as the Olympics and Cowes Week.  They work in association with Devon and Cornwall (who also have a Dive Team), and with the Border Force, Coastguards (immigration problems) and the Royal Navy.

Marine Police are also search officers for drugs using intelligence given, and by using “stop and search” methods. They search for bodies and help to recover injured and sick divers from the sea as part of their role.  They Work closely with the marine community especially fishermen, who are a good source of information, as are the Pilots in the harbour in big boats. Immigrants may be found on ferries for instance.  People trafficking is a lucrative crime, and the Marine police work closely with Special Branch in searching suspected ships and boats, especially oil tankers.  Most stolen boats have all valuables and insides removed, after which the shell is floated away by the thieves. Outboard motors are easy to sell for cash when stolen.  Brownsea Island is a noted target for thieves who also steal fire pumps

Qualifications required for the Marine Police members include qualifying as a Coxswain or Skipper. All are Advanced Police Medics and carry Trauma kits on the boat. They are qualified Swift Water rescuers and take part in disaster victim identification. They also have to pass fitness tests.

. Questions.

  1. Navigation on the rib. The team carry navigation equipment and also rely on local knowledge. The ribs go out to 12 miles from land.
  2. Police power. These are the same as on land, i.e. they can stop and search people. Special Branch have extra powers.

Vikki Slade thanked John Hennessy for his Talk, and for standing-in for Bruce Murdoch at the last minute. The presentation with pictures was very informative.

She thanked all members and friends for attending, and the meeting closed at 9,30pm.