Constitution

BROADSTONE NEIGHBOURHOOD WATCH

CONSTITUTION Issue 5,  (Approved at the AGM in May 2017)

  1. STATUS OF THE WATCH               

The organisation shall be known as the BROADSTONE NEIGHBOURHOOD WATCH (the Watch).

The Watch is an unincorporated membership organisation.

  1. AIMS OF THE WATCH

The aim of  BROADSTONE NEIGHBOURHOOD WATCH is to bring residents together to help create a strong, active community where crime and anti social behaviour are less likely to occur. We will do this through sharing information and providing education for our members about home, road and personal safety, supporting the police in the prevention and investigation of crime/anti social behaviour and through partnerships with other organisations to build an environment where nobody feels afraid, isolated or vulnerable.  The Watch liaises with other organisations that have similar aims, sharing resources, offering advice and, potentially, providing financial support.

  1. MEMBERSHIP

Membership shall be open to all occupants of domestic and commercial properties within the Broadstone postal district (BH18) and certain adjacent streets at the discretion of the Committee.

  1. STRUCTURE

The area covered by the Watch shall be divided into Sectors identified by a distinguishing colour and each Sector shall in turn be subdivided into a number of Areas of convenient size, each Area being under the supervision of one or more Co-ordinators.  Each Area shall comprise a number of Groups, each under the leadership of a Contact.  Each Group shall consist of a number of domestic and/or commercial properties adjacent to that of the Contact, usually in one road or part of a road.

  1. SUBSCRIPTIONS

The Watch requires members to pay an annual subscription of £1 and their continuing membership is dependent on this. These subscriptions go towards the running expenses of the Watch and any donations that it may make in support of community initiatives.  The amount of the subscription is recommended periodically by the Committee and any change is approved at the Annual General Meeting (AGM).

  1. NEWSLETTER

The Watch aims to produce a monthly Newsletter of crime statistics and other relevant topics.  This will be distributed to all Member properties (as defined in 3 & 5. above).

  1. COMMITTEE

The Watch shall be managed by a Committee which shall be elected annually at the AGM.

The Committee shall consist of seven Officers – Chairman, Vice-Chairman, Secretary, Treasurer, Editor, Membership Officer and Development Officer, together with 8 elected Co-ordinators, at least one from each Sector, and a member of the local Police Team.  A member of the Watch wishing to stand for any office of the Committee at the AGM shall give the Secretary not less than 30 days’ notice of this.   A quorum of the Committee shall consist of 6 members.  The Committee shall have the power to co-opt members to serve in any capacity.  All Co-ordinators have the right to attend and speak at Committee Meetings but only members of the Committee have the right to vote.

  1. MEETINGS

Meetings of the Committee shall be held at least once per quarter. Area and Group meetings shall be held as frequently as Co-ordinators and Contacts think fit.

An AGM shall be held in May of each year. Not less than 21 days’ notice of the meeting shall be given to all members of the holding of the Meeting.  All members have the right to vote.

  1. BANK ACCOUNT

One or more accounts shall be opened and maintained with Barclays Bank, Broadstone Branch or such other bank or Financial Institution as the Committee shall decide, for the purpose of holding funds belonging to the Watch. All withdrawals from the account(s) shall be signed by any two of the Chairman, Vice Chairman, Treasurer and Secretary.  Surplus funds shall be held in an interest-bearing account

  1. THE FUNDS

The funds of the Watch shall be used as the Committee considers to be in the best interests of the Watch. As a first priority, shall be the publication and distribution of the Watch’s monthly Newsletter and the running expenses of the organisation. Surplus funds may, with the Committee’s approval, be donated to any organisation and/or project whose objectives are consistent with the Aims of the Watch.

  1. FINANCIAL YEAR AND ACCOUNTS

The Financial Year of the Watch shall run from 1 April to 31 March annually.  An Account showing the income and expenditure of the Watch for the year shall be prepared by the Treasurer and examined by a  competent, independent person and presented to the AGM for approval.

  1. WINDING UP OF WATCH

In the event of the Watch ceasing to function, all remaining funds after payment of all amounts due shall be donated to a charity to be decided by the Committee.

  1. AMENDMENTS

Any amendments to this Constitution shall be approved at an AGM or at an Extraordinary General Meeting called for this purpose.  At least 21 days’ Notice shall be given to all members of any proposed amendments and a majority in favour of at least two-thirds of those voting is required.

  1. EXPENSES

Reasonable out-of-pocket expenses are reimbursed to Committee members and others who work for the Watch, if requested.

ISSUE HISTORY

Amended   29.5.2008  (Issue 2)

Amended (draft1, then APPROVED as Issue 3), at the AGM 26/5/2016 to add Membership Officer and Development Officer.

Amended. (Issue 4) The wording change in Para 7 was agreed by the Committee 28/6/2016.

Issue 5, May 2017.

A set of Changes with Committee approval were put before the AGM on 18/5/2017 and approved with the necessary 2/3 majority.  The most significant changes were :- caring for the elderly and vulnerable as well as crime prevention was included in the aims of the Watch; annual donations was replaced by annual subscriptions; Newsletter Editor now included as a Committee Officer; 30 days notice required for intention to stand for the Committee at the AGM;  Vice Chairman added to the list of bank signatories;  honoraria fees for Chairman and Secretary replaced by reasonable out of pocket expenses  if requested by members of the Watch.  At the AGM, the words “Home beat Officer” in paragraph 7 were updated to “a member of the local Police Team”.