January 2020 Minutes

Minutes of Committee Meeting held on 7th January 2020

DJ Room Methodist Church Hall, Broadstone

 Present.  Vikki Slade (Chairman), Richard Hudson, Allan Jeans, Malcolm Burgess, David Williams, Elaine Frew, Wendy Perry, Russ Perry.

Apologies.   Chris Walton, Chris Burt, Samantha Holmes (Dorset Police), Colin Merrett, John Lodge, Cllr Mike Brooke. 

  1. Minutes of last meeting – held on 5th November 2019 – were agreed by all as a true record and signed by the Chairman.
  1. Matters Arising. There were none.
  1. Secretary’s report and Stepping Stones news. (Elaine Frew)

Richard Hudson produced Minutes for our last meeting, and Wendy has agreed to do them for this meeting. It has been suggested that the other Committee Members could take turns with this, until we get another Secretary, so we shall need a volunteer for our March meeting. Dates for our meetings in 2020 including the AGM, have been confirmed and circulated to all Committee members. Jane Jennings, Head of Contact Management has agreed to be the Speaker for our AGM next May. Other information has been circulated by e-mail.

We will advertise for a secretary again in the Newsletter and Vikki will include it in her article for The Link.

Stepping Stones.

Regular activities continue, and bracelets are still available for vulnerable Broadstone residents.

The monthly Tea Dances in the War Memorial Hall, with tea and cakes included are becoming very popular. It is open to all residents, and we have a regular group from Stepping Stones, and Carers who all enjoy this occasion.

The other meetings are well attended and enjoyed.

  1. Chairman’s report. (Vikki Slade)

Vikki reported that she had become aware that despite the preponderance of online and telephone scams there are still postal scams which can target the elderly in particular and wondered if it would be possible to include inserts highlighting these with the newsletter.

She was meeting with the outgoing P.C.C. and planned to ask him where the extra police officers announced last year were being deployed as well as the  P.C.S.O.s who are now termed “Investigative Officers.”

The Safer Neighbourhood Team meetings are scheduled to take place again and should, therefore, be able to set priorities for local policing.

She will advertise the post of Watch secretary in her article in the “Link” magazine.

  1. Treasurer’s report. (Richard Hudson)

           Income and Expenditure  

  1. BNW’s total income for the nine months to 31st December 2019 was £3,746. All coordinators and contacts have now sent in the membership subscriptions collected by them for the Watch’s financial year 2019/20. The total is £3,617, which compares with £3,603 for the previous financial year 2018/19. As usual, we owe a big vote of thanks to the Watch’s efficient and hard-working coordinators and contacts. Sundry income is £129, comprising a banking error in our favour of £100 and a £29 scrap metal receipt for some old BNW signs.
  2. Administrative expenses for the 9 months to 31st December amounted to £1,341, comprising £1,106 for printing and stationery, £133 for AGM and other meeting expenses, and £102 for sundries.
  3. The Watch made its customary donation of £50 to The Royal British Legion for a wreath for Remembrance Sunday. The only other donation made by the Watch so far this financial year is £50 to Broadstone Baptist Church in memory of John Hewer.
  4. On the basis of the above income and expenditure, the surplus for the 9 months to 31st December is £2,305. If no further donations are made, the full year surplus to 31st March 2020 will be in the region of £1,900.


  1. As at 31st December 2019, the Watch held £11,329 in its Barclays Community Account and a petty cash float of £22.

Stepping Stones     

  1. The Watch has a creditor in its balance sheet in respect of funds held by it for Broadstone’s dementia group, Stepping Stones, which does not have a bank account. This account currently stands at £420.06, being donations made to Stepping Stones in recent years by BNW and private individuals, net of disbursements made by BNW on behalf of the group over this period.
  2. Stepping Stones’ steering committee has decided that the group will affiliate with a new local charity, Growing Compassionate Communities, which will be the umbrella body for Stepping Stones and other dementia groups in Corfe Mullen, Blandford and probably Wimborne. BNW will in consequence transfer £420.06 to the new charity, which (as BNW has hitherto done) will hold this money ring-fenced for Stepping Stones transactions.
  3. Stepping Stones will need some of this money to pay its share of the new charity’s insurance cost. It also needs to pay £25 per person for DBS checks for all its volunteer helpers.
  4. Resolved: The Committee agreed that BNW would make a donation of up to £250 towards the cost of Stepping Stones DBS checks.                                                                                                                           
  5.  Membership report. (Russ Perry)

Currently there are 3,421 members, which represents a coverage of 70.49%. We have 24 members in hand in order to maintain 70%+ coverage.   Some of these will be eaten up as new infill properties are added to our list of potential members. Members of the committee have identified some of them: –

Candlestick Court (2)

Abbotsbury Mews (4)

Fabricus Gardens (6) – previously known as Sienna Gardens

York Road – various

Northbrook Road – new planning applications.

312 of the members receive their newsletters by email.

The Watch is represented in 116 roads (97% of the total).

New Volunteers

There is a new coordinator for Central Area 1 and a new contact for part of Lower Blandford Road.

Volunteers Needed

We need two new contacts: –

Moor Road (7 deliveries)

Corfe Way (6 deliveries)

  1. Editors Report (Colin Merrett)

Colin was not able to attend the meeting but has issued the schedule for the newsletter deadlines publishing dates. Russ has passed this on to Coordinators.

  1. Police report

Hello everyone! Broadstone Neighbourhood Policing Team hope everyone had a lovely Christmas and New Year.

We have seen a rise in vehicle crime over the festive period – PLEASE REMEMBER:




Most vehicle crime is opportunistic. If a thief thinks there is something of value in your car, they will try their luck. A thief may see an opportunity to make some quick cash by selling items that you have left on display.

You may not miss these items, but the damage caused to your vehicle could be a big inconvenience. We generally take steps to ensure out homes and personal property are secure, but many of us are less vigilant when it comes to our vehicles. Here are some tips to help prevent you from becoming a victim of crime:

–           Remove everything form the car – don’t hide things in the boot, glovebox or door wells.

–           Take removable stereos and satnav equipment with you. Wipe off any marks left behind on your windscreen.

–           Ensure all windows and doors are secure before you walk away.

–           Leave a ‘no valuables in this vehicle’ sign on display.

–           Where possible, park your vehicle in a well-lit area with CCTV cameras.

–           Never leave your keys in the vehicle, even if you are just leaving it for a few seconds.

–           Invest in a visible alarming system and security device such as steering locks and gearstick locks. 

  1. Advising Co-ordinators and Contacts re incidents which occur in their area.

It was decided that we would ask at the A.G.M. whether this is something that would have support. We will also encourage members to sign up to the Dorset Alert service again, via the Newsletter. As well as Officers receiving phone calls from members contact can also be made  via the website.  Queries are passed on to the committee.

  1. Letter to PCC and Donations strategy (Chris Walton)

Chris was not able to attend the meeting but had sent a table of organisations that the Watch might support via email as well as copies of his correspondence with the PCC.

It was agreed that it might be possible to pay for benches and trees to enhance the area. One of the local schools is proposing to decorate the underpass with a mural and this would make it less intimidating for users – so we could support this as well as donating to other, smaller charities in Broadstone. Some of the planters maintained by Broadstone in Bloom need repair so we could help with this. The Junction Sports’ Centre is looking at an initiative that we might also be able to support.

  1. Speaker for A.G.M. on 21st May 2020

Jane Jennings Head of Contact Management is to speak and the new PCC will be in post by then so will also talk to us.

  1. A.O.B.

      There was none.

                                                         Meeting closed at 9:30

                                             Next meeting Tuesday 3rd March