November 2021 Minutes

 

Meeting held

7:30pm

2 November 2021

At Committee Members Homes via Zoom

 

Present

Apologies

Chris Walton (CW) Vice Chairman

Allan Jeans (AD)

Vikki Slade (VS)

 Colin Merrett (CM) Editor

 

David Williams (DW)

John Lodge (JL)

 

Chris Lee (CL) Poole North Neighbourhood Policing Team

Richard Hudson (RH) Treasurer

 

Sophie Williams (SW) Poole South  Policing Team

Elaine Frew (EF)

 

 

Louise Dalrymple (LD)

 

 

Wendy Perry (WP)

 

 

Chris Burt (Note Taker) (CB)

 

 

 

 

 

 

 

Apologies

See above

 

 

Non-Attendance

 

Councillor Mike Brookes (MB)

 

1

Minutes of the last Meeting

 

The minutes of the last meeting were accepted and approved.

 

Proposed: RH

Seconded: CM

Vote: Unanimous

 

2

Matters arising

 

There were no matters arising

 

 

3

Action Log Review

 

Open actions were reviewed and status/progress updates applied.

 

4

 

4.1

 

 

 

4.2

 

Secretary’s Report and Stepping Stones

 

BNW News and Information

 

Most Watch news and information is circulated via e-mail.

 

Stepping Stones

 

Activities are gradually returning to more normal times.

 

The Leonardo Trust has started a ‘Carers Sing Together’ group on the first Monday of every month. Refreshments are provided

 

Tea Parties started slowly in October with only invited people attending for safety reasons.

 

The Book Group held in the Library has restarted, but with restricted numbers at present.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5

 

5.1

 

 

 

 

 

5.2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.3

 

 

 

 

 

 

 

 

 

 

 

 

 

Chairman’s Report

 

Report

 

In the absence of a Chairman’s report it was agreed that the subjects it would have comprised had been covered adequately in the Chairman’s Report in this month’s Newsletter.

 

Events of Non- BNW Interest

 

An idea had been put forward via the Chairman by a few members to publicise events that were not within the aims and objectives of the Watch such as the Musical Markets, litter picks and local groups, like the Youth Club, seeking volunteers.

 

The following points and observations were made at the meeting:

 

•       these activities were ones that would have previously come under the auspices of the now defunct Broadstone Residents Association;

•       there were other forums in which such events could be publicised including the Broadstone Link and the advertisement board outside the M&S Food Hall;

•       it’s not desirable to have the same message coming from various sources;

•       there was concern that broadening the scope of the Newsletter could cause a loss of focus for the Watch and its members;

•       by advertising more widely it might open the floodgates to everyone else wanting a slot in the Newsletter eg St John Church, various local groups, etc;

•       additionally, there was a time consideration. If deadlines for these other events were not met for any reason and the advert went out later than required it could result in ill will between the Watch and the other parties;

•       it was necessary to keep the Newsletter in its current short, pithy and to the point form which is its virtue;

•       by including a greater volume would inevitably increase the costs of producing the Newsletter.

 

It may be possible to put in short bullet points informing readers what and where an event was occurring, but this might create other problems eg deciding which warranted inclusion, which did not and who would make those decisions. It would be unfair to lump it all on the editor. Therefore, if it went ahead the Watch would have to devise a policy on what its remit would be for advertising non-interest events.

 

It was agreed that at present it would be appropriate to await feedback from members and input from the Chairman. 

 

Action: Await feedback from members and input from VS

 

Market

 

The next market is on the 4th December and the Chairman had suggested having a joint stall with CSW and the police. The meeting considered this a good idea especially as it would give the police high profile. It would be even better if the stall could be “jazzed up” more maybe by asking the police to borrow some of their kit eg flags, tables, any giveaway items etc that they have for publicity events. Also a BNW banner or board would help to identify the Watch’s part in the stall.  

 

Action: Ask the police if the Watch can borrow some of their publicity kit

 

Action: Find out the police involvement to the day

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Committee

1121/01

 

 

 

 

 

 

 

 

 

CW

1121/02

 

VS

1121/03

 

6

 

6.1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6.2

 

 

 

 

 

6.3

Treasurers Report

 

Accounts

 

BNW had spent £1,647 in the seven months from the start of its financial year on 1 April 2021 to 31st October 2021, comprising £947 for administrative expenses and £700 for grants. The Watch’s only income so far, this financial year has been a donation of £15 from a Contact when they resigned from their post, as explained at the September Committee meeting.

 

Administrative expenses were analysed as £860 for printing and stationery and £87 for sundries. Printing and stationery comprised £814 for seven editions of the Newsletter and £46 for the reimbursement of two Committee officers for purchases of paper and printer cartridges. Sundries comprised £60 for the hire of St John’s church hall and £27 for miscellaneous items.

 

BNW’s bank balance with Barclays Bank was £4,753 as of 2nd November 2021.

 

Donations

 

BNW has made three donations so far, this financial year which were £300 to Community Speed Watch, £350 to Broadstone Wessex Bowling Club and £50 to the Royal British Legion Poppy Appeal.

 

Financial Strategy

 

The meeting discussed the Watch’s current and future financial position with an overview of its funding sustainability going forward in line with its aims/objectives.

The Treasurer proposed he draw up a draft financial strategy for the Committee’s consideration, predicated on BNW’s objectives as a neighbourhood watch. 

 

Action: To draw up a draft financial strategy for the Committee’s consideration

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RH

1121/04

 

7

 

7.1

 

 

 

 

 

 

7.2

 

 

 

 

 

7.3

 

 

 

 

Membership Officers Report

 

Membership Numbers

 

Membership is holding up well. The latest head count shows that 3,498 households are members. New Members Packs have been issued when notified by Contacts.  Sometimes when there are completely new members further examination reveals that the household is actually on the register and it is simply a change of resident.

 

 E-Mail Members

 

There are 316 registered e-mail members now. This figure is more than that noted on the register because in some instances more than one person living at the same address has asked for e-mail membership.

 

Vacancies

 

Unfortunately, nobody has come forward for the Contact vacancy in Central 5. Another vacancy has recently arisen in Amber 2.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8

 

8.1

 

 

 

 

 

 

 

 

 

 

 

8.2

 

 

 

 

8.3

Editors Report

 

Newsletter

 

Despite the pressure of having to include so much content in the November Newsletter as well as production and distribution pressures to meet the November 5 deadline for the Firework Code the Newsletter is out this month. It is hoped that it will be delivered to members before or on Bonfire night.

 

LD suggested updating the front page or be more creative in its design as it had been the same since the beginning. The meeting thought that in doing so there was a risk that it might alienate part of the membership who were used to and liked it the way it was.

 

Dates for 2022

 

Monthly deadline dates for monthly Newsletter content in 2022 are to be circulated shortly.

 

Firework Code

 

It was agreed that the code in future should be included in the October Newsletter in order to avoid this year’s pressure. JL reminded the meeting that firework information can be found on BNW Facebook and Instagram pages.

 

Action: Monthly Newsletter to include a reference that the Watch is on Social Media

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CM

1121/05

9

 

9.1

 

 

 

 

 

 

 

9.2

 

 

 

 

 

 

9.3

 

 

 

 

 

 

9.4

 

 

 

9.5

 

 

 

 

 

 

 

 

9.6

IT Officers Report

 

Facebook

 

Views continue to grow albeit slowly. Interestingly, the recent posts attracting most attention are those relating to Cyber Crime. 

 

JL considers Facebook needs more information about the Watch’s activities rather than just warnings etc.

 

Instagram

 

The page has started to collect followers although there are only nine at present. However,  this is a positive move as it means that with linking other groups’ ideas are being shared.

 

 

BNW Website

 

Position remains the same with a slight increase in visits. There is always a boost in visits once Committee meeting minutes are published. Likewise, there have been some re-directions from Facebook and Instagram. The site can be used to draw attention to matters like the police survey.

 

Demographics

 

Demographics are mainly female. More people of 65 plus are now using Facebook.

 

Next Door

 

Anecdotal evidence indicates that this app is receiving a larger uptake with residents. JL said Next Door currently had 150 members. Both the police and Dorset Fire & Rescue are using the app and putting a lot of information on it.

 

Action: Investigate whether BNW can use Next Door to its advantage

 

 

Statistics

 

The following statistics of visits to the Webpage in October were detailed in the Stat Counter Monthly Analytics Report:

 

•       Page Views – 7.2 up 5.6 on last month;

•       Unique Visits – 2.5 increased from 1.4 the previous month;

•       First Time Visits – 1.9 an increase of 0.5 on last month

•       Returning Visits – 0.6 up on last month from 0.1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

JL

1121/06

10

Police Report

 

There was no police report this month because Chris Lee was the only one of the PNN Policing Team on late this evening so would not be able to dial in on Zoom. He sent his apologies and requested the minutes and anything else the Committee considered worthwhile to be sent over and he would try and get them actioned.

 

 

11

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

12

 

 

 

 

 

 

 

 

 

 

Report from PCC meeting

 

The meeting considered this had been covered sufficiently in the Chairman’s Report of the November Newsletter. It detailed the PCC’s motivation for taking on the role and that his desire was driven by low level incidents that appeared to be being ignored. He explained and demonstrated his priorities for his time in office and his lobbying for an improved funding settlement to fund even more officers than the additional allocation promised by the Government.

 

Other topics included the inadequate 101 service, police crime figures, clear up rate, other data that did not match the information local officers used in their work, and improved communication between the police and Neighbourhood Watch.

 

He urged residents to report all incidents, as they provided intelligence and evidence.

 

Dates for 2022 and Speaker for AGM

 

EF had circulated dates for 2022 Committee meetings prior to the meeting. All dates were agreed and confirmed.

 

A suggestion was supported to invite a speaker from Trading Standards to the 2022 AGM.

 

Action: Trading Standards be contacted and invited to provide a speaker for the 2022 AGM

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EF

1121/07

 13

Any Other Business

 

JL said there was an online seminar on 15th November about dealing with ASB which is the PCC’s top priority and there would be some good people taking part. It would inform on how to recognise ASB and how to record and report incidents. If anybody wished to take part they needed to register and book a slot as soon as possible. There was no requirement to join in, it was okay just to listen in. The online seminar would be advertised on the Watch’s Facebook page. 

 

 

 

 

 

 

 

 

 

There being no further business, the meeting closed at 21.09 hours

 

Date of Next Meeting:

Tuesday 11th January 2022 (Hopefully at the usual venue)

 

 

 

 

Minutes taken by:

Chris Burt

 

Minutes issued on:

8th November 2021